EventFlow brings your entire event operation into one platform — from planning and guest management to invoicing, vendors, and AI-powered task automation.
Events Active
12
↑ 3 this week
Revenue
$48.2K
↑ 18%
Tasks Due
7
2 overdue
Guests RSVP
247
89% rate
Grand Wedding Gala
Jun 14–15
Tech Summit 2025
Jul 3
Black Tie Awards
Aug 20
Payment Received
+ £4,200.00
AI Generated
12 task suggestions
1,200+
Event Companies Worldwide
48,000+
Events Managed
2.4M
Guests Tracked
99.9%
Uptime SLA
Connect the tools you already rely on — no manual data entry, no switching tabs.
+ 30 more integrations via Zapier and REST API
Stop juggling spreadsheets, emails, and multiple tools. EventFlow centralises your entire operation.
Full lifecycle management from lead to delivery. Kanban boards, timelines, milestones, and task automation.
RSVP tracking, seating plans, dietary requirements, QR check-in, and personalised invitation builder.
Quotes, invoices, budgets, vendor payments, and expense tracking with real-time P&L dashboards.
GPT-4o powered task suggestions, timeline generation, and risk detection based on your event type and scale.
Role-based team access, vendor directory, payment tracking, and multi-organisation support with full audit trails.
Revenue trends, event performance, team productivity, and custom report builder with PDF export.
EventFlow's GPT-4o engine analyzes your event type, scale, and past data to generate a complete task timeline — then flags risks before they become problems.
One-click task timeline
Describe your event and get a full breakdown in seconds.
Conflict detection
Spots scheduling clashes, overloaded team members, and budget overruns early.
Smart reminders
Automatically nudges the right person at the right time.
No technical setup. No CSV imports. No developer needed.
Create your account, add your company profile, and select a plan — takes under 5 minutes.
Add event details, build your task timeline, invite your team, and set up the client portal.
Manage guest check-in, track expenses, send invoices, and close out with a full financial report.
No hidden fees. Cancel anytime. 14-day free trial on all plans.
For solo planners and small teams.
Billed annually
For growing companies handling multiple clients.
Billed annually
For large agencies with 100+ events a year.
Billed annually
Real results from real event companies.
"We used to manage everything in Google Sheets. EventFlow cut our admin time by 60% in the first month. The AI task planner is genuinely magic."
Sarah Mitchell
Founder, Bloom Events Co.
"The client portal alone is worth the subscription. Clients can review quotes, approve invoices, and track their RSVP — all without calling us."
James Thornton
Director, Hartwell Productions
"Guest management used to take half my day. Now I import a CSV, the system sends personalised invitations, and check-in is a QR scan. Incredible."
Priya Patel
Senior Planner, Evara Weddings
"We manage 200+ corporate events a year. The multi-tenant structure and role-based permissions are exactly what we needed. Our whole team is on it."
Oliver Chen
CEO, Summit Events Group
"The Gantt timeline view helped us spot two scheduling conflicts before they became problems. The finance dashboard keeps every stakeholder informed."
Laura Reyes
Event Coordinator, Stellaris
"Switching from our old software was painless. The onboarding wizard walked us through setup in 20 minutes and we had our first event live the same day."
David Park
Operations Manager, Apex Galas
Everything you need to know before you sign up.
No. The 14-day free trial is completely free — no card required. You only enter payment details when you choose to upgrade.
Yes. EventFlow is a self-hosted product. You purchase a licence on Codecanyon and install it on any server that runs PHP 8.2+, MySQL, and a web server like Apache or Nginx.
You describe your event — type, scale, venue, timeline — and the GPT-4o engine generates a full task breakdown with assignees and deadlines. Your OpenAI API key is stored encrypted in your own database. EventFlow never proxies your key through our servers.
The Starter plan allows up to 10 active events per month. Professional and Enterprise plans are unlimited — no caps on events, guests, or storage.
Yes, on the Enterprise plan. Your clients see your branding, your domain, and your colour scheme — no EventFlow branding anywhere.
You own your data entirely. You can export everything as CSV or JSON at any time from the Settings panel. Because it's self-hosted, your database is always under your control.
Yes. The Enterprise plan supports unlimited organisations with separate team members, billing, and client portals under one installation.
The web app is fully responsive and works on tablets and phones. Native iOS and Android apps are on the roadmap for Q3 2025.
Still have questions? Talk to us
Join 1,200+ event companies already using EventFlow.
Get Started Free TodaySetup in under 10 minutes · Cancel anytime · Self-hosted forever